Business Manager (Administrative)

The function of the Business Manager is to prepare and present invoicing of large yacht service projects. This position will be responsible for keeping the Project Manager informed on all financial aspects of each project including the status of the job versus budget, profitability, labor efficiency, invoicing and accounts receivable.  In addition, this position will have direct interaction with customers to assist the Project Manager with invoicing questions and additional information request to support invoices. This position is in the Business Management Department and will report directly to the Sr Business Manager.

Specific functions of the position are as follows: 

1. Review the initial scope of work with the Project Manager to understand any project specific requirements
2. Updating billing items daily and ensuring rate is accurate
3. Maintain the accuracy of miscellaneous billing system against audit
4. Generate weekly invoices for each work order and review with Project Manager
5. Finalize invoices with any changes from Project Manager
6. Managing outstanding receivables

7.    Follow up with Project Manager, Trade Director and Marina Director to obtain proper approval and post of Credits

8.    Assisting in budget versus actual profitability analysis

9.    Performing other ad hoc projects

 

Essential Duties and Responsibilities

• Effectively Manage and work productively with Member, subcontractor and vendor accounts
• Examine financial records and accounts for discrepancies 
• Manage  timesheets for accuracy prior to GM approval
• Receive and process payments, make bank deposits as required
• Generate reports to assure accuracy in billing Members for slip, storage, and service work
• Review system, account balances, revenue deferrals, and contract setup 
• Lead general office duties such as processing vendor invoices, answering phones, processing incoming mail, filing, data entry, and ordering office supplies 
• Ensure marina staff, adhere to SHM best practices for safety & customer service 
• Encourage team members to maximize their abilities and build a healthy company culture
• Provide overall support to the team facility tours when requested
• Manage accurate records of COI's for all members
• Act as liaison between marina financials and corporate financials to ensure accuracy 
• Work closely with teammates to ensure financial statements are processed in accordance with all federal compliance
• Assist in the interview and hiring process of new teammates as needed
• Provide administrative assistant duties to the General Manager as needed
• Other duties as assigned by Manager

 

Safety and Environmental Responsibilities

• Follow SHM Safety and Environmental rules and complete required related training
• Wear proper personal protective equipment as required for the task or work area
• Report all accidents, injuries, spills and near misses immediately

 

Technical and Physical Requirements

• High school diploma or equivalent required
• Associate or Bachelor's Degree preferred in Accounting
• Kronos/UKG, Nexonia, Dockmaster, Netsuite experience a plus
• 3-5  years' relevant experience preferred in Accounting field 
• Proficient in Microsoft Office
• Ability to sit or stand for long periods of time
• Ability to lift 20 pounds

 

Minimum Soft Skills Qualifications

• Eagerness to engage in a growing, fast paced, and industry-leading company
• Consistently treats others with dignity and respect
• Genuinely serves others with humility and a positive attitude
• Frequently demonstrates a bias toward action
• Always communicates effectively and courteously to establish strong networks internally and externally to ensure that decisions are thoughtful of all stakeholders
• Follows policies and procedures while seeking out new and better ways of accomplishing duties
• Shows resolve and overcomes difficulties in a positive and productive manner
• Provides responsive service to our teammates and members
• Continuously puts forth the extra effort to accomplish duties
• Develop sound conclusions and makes decisions based on analysis of data and understanding of the business
• Works to build high performing teams while taking an interest in teammates' professional development
• Organize, plan and manage teammates and processes efficiently
• Unfailing commitment to continuous learning and growth
• Acts with integrity and is open to feedback from all teammates
• Willingly coaches teammates through change and leads all situations with positivity

 

The Company

Safe Harbor Marinas provides equal employment opportunities (EEO) to all employees and applications for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Safe Harbor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. The policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Additional disclosures available at https://shmarinas.com/hr-disclosures/.