Accounts Payable Specialist (Administrative)

A Brief Overview

To process and ensure the timely payment of vendor invoices through processing of daily transactions as well as researching accounting items by working with external vendors and internal business owners. To ensure the validity of payments to ensure the safeguarding of company assets.

 

What You Will Do

• Accurately process vendor invoices by verifying transaction information and obtaining appropriate authorization(s) for payment ensuring attention to detail throughout.
• Research vendor history in ERP and Ariba systems to ensure payment has been made or is in process. If invoice(s) have not been processed, or are not in-process, waiting for approval, then request new copy (copies) from the vendor for processing.
• Save all invoices/documentation into SAP and/or appropriate electronic filing folders to ensure and maintain historical financial records according to record retention guidelines.
• Maintain a commitment to customers and colleagues by: (1) Responding to all vendor inquiries in a timely manner. (2) Working closely with the business budget owners/controllers to ensure invoices are approved and processed timely for payment.
• Continuously review for process improvements and support implementation as needed.
• Schedule and prepare cash disbursements via weekly payment runs including check, ACH, wire, and FX payment methods.
• Assist in month end closing procedures by preparing necessary spreadsheets for invoice accrual purposes and sending them to the AP Manager for verification and accrual log finalization for the financial reporting team
• Supports finance projects as required
• Supports internal and external audits.
• Assist with month end closing procedures by preparing data for invoice accruals.

Minimum Requirements

• High School Diploma/GED
• 3-5 years of accounts payable experience

Preferred Qualifications

• Associate's Degree in Accounting or Business Administration
• SAP experience

Technical & Functional Skills

• Knowledge of Windows environment and Microsoft Office products
• Works well in a fast-paced team environment

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Accounts Payable/Receivable