Academic Program Specialist (Finance)
The Academic Program Specialist assists with self-funded accounts, registration, graduation, certification and scheduling for COPH. The incumbent performs specialized administrative work in support of an academic department, school or college. This position provides administrative coordination for assigned undergraduate and/or graduate programs, serving as a point of contact to students, prospective students, and faculty on matters related to course management and enrollment, program requirements, policies and procedures, and other administrative matters.MINIMUM:
This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
PREFERRED:
Experience in BANNER. Experience building courses in BANNER. University experience with course scheduling, registration, graduation and graduate certificates.
SPECIAL SKILLS/TRAINING:
Proficient in Word and the basic functions of Excel
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Build and update courses for the College of Public Health. Understand and implement use of historical data for future scheduling needs. Create reports that are sent out to other college units weekly. Audit schedule for accuracy, this includes classroom placement, 25live, faculty/department match and fees and attributes. Manipulation access in 25live. Create reports and audit classroom placements.
Work in Archivum and the shared email boxes; issue permits for contract courses and overrides for all restrictions. Assist students and faculty with determining the appropriate permit or override needed for student registration.
Assist with graduation certification. This includes student communication, printing transcripts and plans of study, conducting degree audits, verifying courses substitutions, course transfers, student enrollment and the CPH exam.
Verify student eligibility and register reduced rate students. Work with other University departments to remove holds, add attributes and assist with residency status. Audit reduced rate courses, attributes and fees. audit reduced rate students for attributes and correct course enrollment.
Trouble shoot and manipulate student academic records. Provide advanced customer service to students, faculty and staff.
Serve as one of the PPOs for B-W-COPH in Banner Document Management Suite (BDMS), the University document storage and workflow system. Scan and index all paper forms received by the unit. Assist with training others on BDMS.
Performs other duties as assigned.
