The American College of Financial Services

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Assistant VP, Assistant Controller (Project Management)



***The ideal candidate will be able to commute to the King of Prussia, PA office 2–3 days per month for on-site collaboration***
 

Position Purpose
The primary purpose of this role is to provide guidance, supervision, and design and facilitate interdepartmental collaboration regarding enterprise wide and departmental processes as they relate to the appropriate accounting and financial reporting of the College's financial activities.   This position assists in the supervision of the College's Month-End Close, including, but not limited to, reviewing, and approving general ledger entries and adjustments to accurately report the College's Financial Statements.  This role reviews and oversees the College's Payroll processes, and all other downstream processes and data imports that stem from the payroll (403b contributions, H.S.A contributions, F.S.A contributions, etc.). This role assists with the preparation, review, and submission of various annual reporting requirements: W-2 forms, 1095-C forms, 1098-T forms, and other IRS submissions.   This position also plays a key role in coordinating and/or assisting the annual financial, 403b & pension, and worker's compensation audits.

Organization Role
This is an Assistant Vice President accounting operations position reporting directly to the Controller. This role will have supervisory duties of members of the accounting team.
 

Job Scope
No direct revenue or cost management responsibility, but the position does affect the College's reporting of revenues and expenses through timely recognition of revenues and expenses in accordance with US GAAP.

Expected Contributions

1.  Month End Close (Financial Statements) Supervision and Review;     
Through supervision of assigned accounting support personnel:

  • Review daily gift transactions from Advancement's Donor Contribution System (Raiser's Edge) and posts this financial information to the General Ledger.

  • Works closely with Advancement Department to design and execute proper gift processes. Works closely with Advancement and Information Technology departments to design appropriate data logic and system processes to ensure consistent and accurate data feeds and appropriate accounting treatment of donor transactions in accordance with US GAAP.

  • Reviews Balance Sheet Reconciliations to ensure proper recordation of financial statement transactions.

  • Reviews monthly payroll transactions that are extracted from Paycom and posted to the general ledger.

  • Review, troubleshoot, and make recommendations regarding Student Financials data feed into the general ledger. 

  • Works closely with the Controller to ensure appropriate release of restricted funding from multiple sources, such as: donor restricted contributions, funded Academic Chairs, and funding related to the College's Centers of Excellence.

  • Prepare and Review Financial Statements on a monthly/quarterly/annual basis to provide accurate financial information for College leadership.
     

2. Payroll Processing Supervision and Retirement Plan Processing Supervision (in partnership with Human Resources department).

  • Supervises the bi-weekly payroll process to ensure all associates are paid accurately.

  • Ensures benefit deductions, retirement deductions, and all other payroll related transactions are processed properly.

  • Supervises recording and payment of all associate paychecks and ensures all deductions and retirement deferrals are processed as expected.

  • Design, processing and review of annual W-2 tax forms for all College associates.  Ensures that all codes set up within the Paycom payroll system are configured appropriately to comply with IRS regulations.

  • Ensures employee deferrals, company matches are allocated to College associates' retirement accounts.
     

3. Annual Financial Statement and 403b and Pension Audit/Annual Reporting Submissions

  • Assist in communication, planning, and execution related to all aspects of the annual financial statement audit, 403b and pension audits.  This includes direct communication with third party audit managers to design and plan operational aspects to ensure a successful workflow, specific to each audit.

  • Prepare and review schedules and reconciliations in order to substantiate the validity and accuracy of financial statements

  • Work closely with Human Resources department to ensure associates' 403b deferrals and college matches (including adjustments) are uploaded to the 403b accounts, to facilitate a clean audit opinion.

  • Work closely with Information Technology and Student Experience departments to ensure accurate and compliant 1098-T reports are sent to both students and the IRS.

  • Assist compilation and review of the annual 1099 reporting process

  • Assist with the College's Annual Form 990 filing.


4.  SELECT, DEVELOP, MOTIVATE, AND RETAIN QUALIFIED STAFF.

  • Define job roles and profiles that meet current and future needs of the department and select candidates with requisite qualifications, skills, and aptitudes.

  • Monitor and develop individual performance to ensure individual knowledge and growth as it relates to the College and the Finance Department, and to foster collaboration and teamwork.


5. Ad hoc Projects and Analysis

  • As a Finance leader/project liaison, assist with design and execution of efficient and accurate processes and data mapping/conversions and workflows related to enterprise-wide projects and systems.

  • Enhance existing or develop new standard operating procedures (SOPs) for key cycles/processes, to reinforce efficiency and sustainability.

  • Assist with ad hoc analysis for the CFRO, Deputy CFRO and Controller, including but not limited to the annual planning/budget and semi-annual forecast cycles, month-end close, or to support quarterly Board of Trustee meetings.

  • Assist with data gathering, review, and filing with outside entities.

  • CPA required.
  • Bachelor's degree in accounting, minimally, with 7 years of progressive work experience in accounting and finance
  • Demonstrated supervisory experience.
  • Critical thinking and good judgement.
  • Public Accounting experience a plus.
  • Strong verbal and written communication skills.
  • Demonstrated effectiveness in supervising accounting professionals and support personnel.
  • Strong math aptitude/computational and organization skills.
  • Familiarity with the College's information systems a plus (NetSuite, Paycom, Oracle PBCS, Oracle SmartView, Salesforce, Peoplesoft HCM).
  • Manual dexterity to operate computer keyboard, perform daily office operations, and utilize standard office equipment.

The College provides an award-winning culture and offers a competitive total compensation package that includes:

  • Lucrative Time Off (25-40 Days PTO, Paid Family Medical Leave, 11 Paid Holidays)
  • Retirement Savings Plan with Supplemental Contribution and Match
  • Tuition Remission and Reimbursement
  • Medical, Dental, Vision, and Wellness Benefits
  • Company-paid Short Term and Long-Term Disability
  • Flexible, hybrid, and remote work schedules 
     

The target hiring range is $123,000.00 - $ 145,000.00. 

***The salary of the candidate selected for this role will be based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training.  The hiring range represents The College's good faith and reasonable estimate of possible compensation at the time of posting.  Applications for this opening will be accepted through September 5, 2025. 

In policy and practice, we encourage diversity and provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job. We are committed to maintaining a welcoming and inclusive environment.

The American College of Financial Services is an E-Verify Employer.

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