Music Department Office Administrator (Education)
Office administrator for the music department oversees the day-to-day activities of the music department, runs front-of-house needs for all music department recitals and concerts, and helps to promote/recruit for music department ensembles (Chorale, Jazz, and Symphonic Choir).
Qualifications:
· Attention to details
· Effective and creative communication skills
General Expectations:
· Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ
· Demonstrate Simpson University Values in the performance of all duties.
· Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook
· Maintain the confidentiality of information, data and records
· Properly exercise tact, diplomacy, discretion, and professional judgment
· Demonstrate strong customer service skills in the performance of job duties
· Demonstrate good organizational and communication skills in the performance of job duties
· Supervises employees in accordance with Simpson University policies and procedures
· Support the overflow needs of other departments within the respective university area
· Perform other duties in accordance with this position as deemed necessary by the President
Essential Functions:
· Oversee the use of department facilities and equipment - reserving classrooms, occasional set-up and janitorial, monitor use of department instruments including ordering equipment and securing repair when needed
· Ordering teaching materials as needed
· Oversee reservation of university facilities for music events on master calendar.
· Maintain Music Department Event calendar by year in conjunction with University calendar
· Submit and track Check Requests and Purchase Orders
· Music marketing and promotion for outward-facing ensembles (choir, jazz, and community) by:
o Work with the Simpson Marketing department to promote music department ensemble performances
o Poster and program design and layout
o Promotion of events on social media for Simpson Chorale, Jazz Ensemble, and Symphonic Choir
o Connection with community partners for the purpose of promoting events and recruiting for ensembles
o Procuring photographer
· Provide Academics with accurate Faculty loading each semester
· Provide communication and assistance to Adjuncts as needed; provide Adjunct forms to HR each semester
· Maintain Music Department library
· Provide accurate communication and relationship between Music Department and other campus departments to successfully put on outward-facing events promoting the music ensembles
· Provide necessary concert assistance including set-up, ticket sales, guest relations, decor, arranging for volunteers, handling finances following concert
Physical Requirements: -
Job Title:
Music Department Office Administrator
Typical Working Conditions: (Describe environment including exposure to heat, cold, fumes, chemicals, allergens, mold, etc.)
Indoors in controlled environment
Equipment Used: (List all manual and automated equipment used in the course of performing essential functions.)
Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener
Essential Physical Tasks: (List all physical tasks encountered in performing essential functions - i.e. sitting for long periods of time using a computer, standing, climbing ladders, etc.)
Sitting for short periods of time using a computer, filing, walking to other buildings, moving musical instruments and equipment, arranging chairs.
Analysis of Physical Demands to Perform Essential Functions:
Key (Based on typical week):
N=NeverR=Rarely (Less than 1 hour per week)O=Occasional (1%-33% of time)
F=Frequent (34%-66% of time)C=Constant (over 66% of time)
Activity
Frequency
Activity
Frequency
N
R
O
F
C
N
R
O
F
C
Lifting/Carrying
Twisting/Turning
Under 10 lbs
X
Reach over shoulder
X
11-20 lbs
X
Reach over head
X
21-50 lbs
X
Reach outward
X
51-100 lbs
X
Climb
X
Over 100 lbs
X
Crawl
X
Kneel
X
Pushing/Pulling
Squat
X
Under 10 lbs
X
Sit
X
11-20 lbs
X
Walk-Normal Surfaces
X
21-50 lbs
X
Walk-Uneven Surfaces
X
51-100 lbs
X
Walk-Slippery Surfaces
X
Over 100 lbs
X
Stand
X
Bend
X
Driving
Automatic Trans
X
Standard Trans
X
Other
Keyboard/Ten Key
X
Fingering (fine dexterity)
X
Handling (grasping, holding)
X
Repetitive Motion - Hands
X
Repetitive Motion - Feet
X
Salary: $16.50 per hour
